For Beauticians and Nail Technicians: Bridal Parties, Brand Deals and Product Lines

A beauty studio’s books look quiet from the chair: a steady stream of regulars paying by card, a tip jar, a card terminal that tallies the day. The real complexity hides in three pockets — the bridal bookings that come with a package deposit, the cosmetic brand that pays you to use their gel polish on Instagram, and the small line of products you started reselling at the counter.

Three quiet sources of B2B paperwork inside what looks like a B2C business.

Meet Gabija

Gabija runs a nails-and-brow studio in Panevėžys, working alone four days a week and bringing in a part-time colleague on Saturdays. Walk-ins and rebookings cover the weekday volume — maybe 12 clients a day at €25-40 per service.

Saturdays are different. A bridal party booking pays a 50% deposit a month ahead, then settles the balance on the day. A Korean cosmetics distributor sends product packs and pays her €200 per Reel she posts using their polish. And the rack by the door — hand creams, a private-label cuticle oil, a starter manicure kit — gets reordered every six weeks from a supplier whose invoice always arrives as a PDF.

The day-to-day pays in card swipes. The interesting money has paperwork.

The Real Billing Reality

Each pocket has its own quirks:

• Bridal packages are split payments. A deposit invoice the day the booking is locked, a balance invoice (or VAT receipt) on the wedding day. If the bride cancels, partial refund logic kicks in and a credit note follows.
• Brand collaborations are B2B with foreign companies — the Korean distributor wants an invoice in English with their corporate registration, paid by SEPA. They want the exact campaign hashtag on the invoice. Their accounting cuts off on the 25th, so the invoice must land before then.
• Product resale has both sides. Incoming: the supplier’s monthly PDF for replenishment, full of VAT lines that need to land in expenses. Outgoing: walk-in product sales clear on the terminal, but a beauty salon that buys a box of your private-label oil for resale wants a proper B2B invoice.

These three flows together might be six or eight invoices a month. Small enough that nothing automates itself, big enough that doing it by hand at month-end is its own job.

How Haiku Fits a Beautician’s Books

Three pieces of Haiku do most of the work:

• One-off invoice in under a minute for a bridal deposit, a brand collab, or a wholesale resale order. Customer details and line templates are saved — a deposit invoice today is identical-shape to the deposit invoice next month, with the dates swapped. How to create an invoice.
• Send from your own Gmail so the Korean distributor sees “Gabija Beauty” not a no-reply, and you can attach the Instagram analytics screenshot in the same thread. Your sent folder is the audit trail when a campaign manager 6 months later asks “did we ever close this?” Set up Gmail for invoice sending.
• Forward supplier PDFs to expenses — when the product supplier emails their monthly replenishment PDF, drop it into Haiku and the totals, dates, and VAT are extracted into the expenses log. The product cost line of the business is itemised without spreadsheet work. Track expenses automatically.

Whether the studio leans nails, lashes, brows, or skin — the workflow is the same: regulars stay on the terminal, the handful of paperwork events each month live in Haiku, supplier PDFs land there automatically.

When It’s Not the Right Fit

If you exclusively serve walk-ins paying at the till and never bill a company in your life, you don’t need this — the terminal report is enough. The first bridal deposit, brand pack, or wholesale order changes that.

Getting Started in 3 Steps

1. Sign up free at haiku.lt and connect Gmail — 500 invoices in the free plan covers many years for a studio of this scale.
2. Issue your next bridal deposit or brand-collab invoice through Haiku — the template saves so the next one is twenty seconds.
3. Forward this month’s supplier PDFs to the expenses inbox. The replenishment order, the rent, the gel polish wholesaler — totals appear itemised, ready for the accountant.

From Three Side-Pockets to One Tidy Drawer

Sign up free at haiku.lt and run the next bridal package through it.

Questions? Email dalius.dobravolskas@gmail.com.