Track Your Business Expenses with Haiku — Smart Invoice Management, Now Built In

Managing business expenses is one of those tasks that nobody enjoys but everyone needs. Digging through email attachments, manually typing invoice numbers, and trying to remember what that €47.80 charge was from three weeks ago — it adds up to real lost time. That’s why we’ve built expense tracking directly into Haiku.

What’s New

Haiku now includes a full expense management system. You can upload invoices and receipts, have the data extracted automatically, store files securely, and sync everything to Google Drive — all without leaving the app.

Adding an Expense: A Guided 4-Step Flow

Adding a new expense is straightforward. Click New Expense and follow the steps.

Step 1 — Upload Your Document

Drag and drop or select your invoice or receipt. Supported formats are PDF, JPEG, PNG, and XML. That covers everything from scanned paper receipts to electronic invoices from your suppliers.

Step 2 — Automatic Parsing

Once you upload the file, Haiku immediately tries to read it. If your document is a standard electronic invoice (the kind many accounting software packages and EU suppliers generate), Haiku will extract the invoice number, seller name, line items, total amount, and issue date — automatically. No typing required.

For scanned images or non-structured PDFs, you’ll fill in the details yourself in the next step.

Step 3 — Review, Edit, and Choose Storage

You’ll see a pre-filled form with everything Haiku extracted. Review it, make any corrections, and fill in anything that was missed.

You also choose where to store the file:

• Upload to Haiku — stores the file securely in the system (files up to 2 MB)
• Upload to Google Drive — sends the file to a dedicated folder in your Drive (requires Google Drive authorization)

You can choose one, both, or neither — the expense record is always saved to your account regardless.

Step 4 — Saved

Your expense is recorded. You’ll see the confirmation and can immediately add another or head to the expenses list.

Smart Invoice Reading

Haiku can read invoices in standard electronic formats used across Europe and internationally. If your supplier sends you a Factur-X PDF (common in France and Germany) or an e-invoice XML file, Haiku will parse it correctly — pulling out amounts, line items, and dates without any manual work on your part.

For everything else — photos of receipts, regular PDFs — you fill in the details, and Haiku stores and organises them for you.

Google Drive Integration

If you’ve connected Google Drive to your Haiku account, you can upload expense files directly to Drive. Haiku automatically creates a tidy folder structure:

Haiku.lt
  └── Expenses
        └── 2026
              └── your-invoice.pdf

Files are named based on the expense description and seller, so they’re easy to find later without opening them.

Managing Your Expenses

The Expenses page gives you a full view of your recorded expenses.

• Filter by date range — focus on a specific month, quarter, or custom period
• Search by description — find a specific expense by keyword
• Running total — see the count and sum of expenses matching your current filter at a glance

Each expense card shows the key details and gives you quick access to edit, delete, open the Google Drive file, or download the stored invoice directly from Haiku.

Editing and Deleting

Made a mistake? No problem. Every expense has an Edit button that lets you update any field — description, seller, amount, date, line items. If you need to remove a record entirely, the Delete button is there with a confirmation step so nothing gets removed by accident.

Get Started

If you’re already using Haiku, the Expenses section is available in the navigation menu now. Head there, click New Expense, and try uploading your next invoice.

If you have an accounting system that exports electronic invoices, give those a try first — the automatic parsing will save you the most time.